Minutes of the Friends of the Mission Hills-Hillcrest/Knox Library
May 1, 2019
The meeting was held in the meeting room at the Mission Hills-Hillcrest/Harley and Bessie Knox Library. The meeting was called to order at 6:26 P.M. by Phyllis Marion, President. An attendance list is at the end of the minutes.
Minutes: The minutes of the April meeting were approved with one typographical error corrected and two names added to the attendance.
Financials: Don Rudesill presented the financial report. During April, our Amazon sales were $803.97, and bookstore sales were$1,712.00. Our expenses included Amazon shipping of $17.99, children’s program expenses of $197.38 and expenses for the volunteer and staff luncheon of $387.95. The one-time purchase of kitchen supplies added to the luncheon expense. The total in all accounts is $169,167.25.
Membership: Nancy Carol Carter had no report.
Programs: Christine Workman was not at the meeting. There was no report.
Website: Al Hoefer has added old information to the “About us” section of the new website. This included workshops for planning the new branch.
Corporate Meeting: Phyllis said that the meeting was mainly to create a template for chapter bi-laws and work on advocacy efforts. May 2nd is advocacy at the City Council. There was also a recap of the lecture at the 40th anniversary event held at the Central Library.
Fundraising/Book sales: Michele Peters said that the bookstore needs more social media exposure. Scripps Ranch has a good website, but she has had trouble reaching anyone involved with it. Michele said that a meeting after six months of operating the store is under consideration for new ideas and changes.
There is no information yet on getting a scanner to allow scanning ISBN numbers for possible Amazon listings This would speed the process. Phyllis suggested contacting Amazon to see if they have scanners for this purpose.
Sue Eubanks said that she will help with organization in the bookstore.
Librarian’s report: Gina Bravo said that there are only five items left on the punch list for the contractor. Among them, parking machine problems continue to be an issue.
Both the meeting room and the main library will get a P.A. system for making announcements.
The next addition to the library will be a mobile idea lab which will include a 3D printer, a laser cutter, a sticker cutter and two Mac laptops for creating.
The branch will also get a full time Clerk II.
Library programs include free comic book day on May 4th (may the force be with you). Gina is working on the schedule for the rest of the year.
March circulation increased again. Current figures are not yet available.
Gina now has room for children’s paperback books which will also increase circulation.
A parking pass kiosk is coming. Phyllis asked about night parking after the branch is closed. An Uptown group has also asked. The question has been referred to Misty Jones.
President’s report: Phyllis said that Charlie Goldberg asked us to go to the website: librariesTransformSD.org and click on the “Take Action” button to send an email to councilman Chris Ward to ask for $100.000 and the matching funds. The city budget hearing is May 2nd at 9 A.M.
The proposal to have a walkway from Florence school has been declined by the school district due to a huge cost of meeting all safety and ADA requirements. Florence will eventually be modernized which might be an opportunity to revisit the plan.
The Foundation has named Patrick Stewart as the new CEO starting June 1st.
Phyllis thanked Mary Rose Mueller and Elaine Kalin on behalf of all of us for shopping for and organizing the luncheon.
Phyllis approved a gift card request to Rebecca’s contest. The amount is $150.00. It is for a Museum School student project.
New business: Sue Eubanks asked about our mission statement. Al Hoefer verified that it is on our website. Sue also brought up having a Facebook group. However, it brings up issues of who will add posts, reply and monitor comments. No decision was reached.
Phyllis said that the Foundation will provide a quarterly newsletter for us. They will do design but not create content.
Phyllis met with Natalie Ganz and Charlie Goldberg about the membership dues structure. It is not finalized, but it will require new envelopes when it is set. Dues will increase and there will not be new life memberships. University Heights will not be able to sell our memberships at Corporate Friends book sales as our dues structure which will be different from others.
There were no roundtable issues.
The next meeting will be held on Wednesday, June 5th at 6:30P.M. in the meeting room.
Attendance at the May 1 meeting:
Phyllis Marion, Gina Bravo, Robin Baker, Al Hoefer, Philip Detwiler, Michele Pieters, Lee and Jean Dresser, Leanna Selleck, Alan Sparks, Elaine Kalin, Don Rudesill, Nancy Carol Carter, Pat Littell, Sue Eubanks, Marcia Schulman, and Jean Stein