Friends of the Mission Hills-Hillcrest/ Knox Library
September 4, 2019
The meeting was held in the meeting room at the Mission Hills-Hillcrest/Harley and Bessie Knox Library. The meeting was called to order at 6:28 P.M. by Phyllis Marion, President. An attendance list is at the end of the minutes.
Minutes: The minutes of the June and July meetings were approved as submitted. There was no meeting in August.
Foundation news: Phyllis reported for Charlie Goldberg who could not attend. Voting for the Orchid Award is still open. The new branch is nominated for an Orchid Award this year. The award program is October 3rd.
Donor recognition is still in progress. It should be finished by the end of the year. There will be a recognition event in January. (Floor engraving and interior engraving will be finished at that time.)
The new San Ysidro branch opens on Saturday.
Tickets are on sale for the “Under the Dome” fundraiser at Central.
Phyllis met with Patrick Stewart, the new Foundation head. He does not think they have the staff to everything that was previously promised, He will meet again with Charlie Goldberg to review the previous plans. The Foundation will do the newsletter for us. Phyliss said that she will meet with Charlie regarding the newsletter, and then will bet back to Elaine Kalin and Mary Rose Mueller.
Financials: Don Rudesill was not present. Phyllis distributed both a one year and a July and August report. Our total income for the fiscal year ending June 39, 2019, was $30,536.12. Amazon sales were $8.309.83 and bookstore sales were 8,087.63. Book cart sales, from sales at the old branch, were $2564.00. Our total expenses were $21,247.34. Our July and August income was $4,735.93. Amazon sales were $1.337.87, Bookstore sales were $3,302.75. Our total expenses were $1,125.63. Our balance in all accounts is $177,445.18.
We discussed a policy on returned checks at the bookstore, but no decision was reached on asking for ID on small purchases or trying to charge the customer for the bank fee.
Membership: Nancy Carol Carter reported that we had one new membership.
Programs: Phyllis said that the first of four programs from the Community History Center will have four programs at the branch, the first will be on October 12th at 2P.M. The presenter will be Barry Goldlust. We previously authorized the fee of $700.00 for the four lectures. We will advertise in “The Sentinel” and other local media. Gina will send the proposed flyer to marketing with a request to add the address of the library.
Nancy Carol Carter and Carol Moseley brought up the possibility of hosting events of the Continuing Education Emeritus Program for seniors. It consists of seventeen programs in various libraries. There is a fee for the programs that are presented. Phyllis said that she will check, but she does not think that the programs are sponsored by libraries but by the community colleges.
Gina Bravo said that Rebecca Jang is thinking of adding a program for seniors in the afternoon instead of the ASL classes
Website: Al Hoefer said that he is receiving materials now from Gina for the website. Continue to let him know about anything that should be added.
Corporate Meeting: Phyllis reminded us that the annual meeting of the Friends will be September 14th at Central. Patrick Stewart will speak.
At the Corporate meeting Misty Jones and Raul Guhino, CFO, spoke again on matching funds and how they are distributed. Fifty percent of the match continues to go to the original branch, the other fifty percent is allotted based on a formula to assure that all branches receive some money. The original branch will get some of this match as well as the fifty percent.
Corporate Friends asked chapters with resources not to designate matching funds for a specific purpose. There is a delay in funding, so use existing funds first, then replace them to avoid not having funds available.
Fundraising/Book sales: Michele Pieters said that we had our first general meeting (and ice cream). Our data is now more organized for tracking purposes. We have two days with open shifts until eight P.M. if we can get volunteers. Michele will send an email to all.
September 6th is Read a Book Day. We are having a two for one sale in the store.
Librarian’s report: Gina Bravo reported that 13,226 items circulated in July. This is a continuation of circulation growth since the new branch opened. Gina has added two staff members, Alison Krasne and Jennifer Clawson.
Gina has started a new library newsletter. If you are not receiving it, sign up at the front desk of the branch.
Final numbers for the annual Summer Reading Program are not in yet.
The Grandparents Day program is this Saturday.
President’s report: Phyllis cannot be here for an October meeting. We voted to skip the meeting rather than reschedule it in October. The next meeting will be November 6th.
Phyllis will bring new tally sheets for volunteer hours to the next meeting. From January through June, our 47 volunteers provided 1,788 hours total. The city does tally and value volunteer hours and also uses them for grant applications.
Old business: None.
New business: We need new stationery. Phyllis said that she will get a quote for it.
The issue of library employees doing volunteer work for the Friends is being presented to Human Resources for a decision. There may be an accommodation for processing materials for the Friends.
Roundtable: Gina said, in answer to a question, that she has doubled the leased book and DVD order.
The meeting was adjourned at 7:37 P.M. AS mentioned above, the next meeting will be November 6th. As usual, it will be at 6:30 P. M. in the meeting room
Attendance at the September 4th, 2019 Friends meeting:
Phyllis Marion, Gina Bravo, Robin Baker, Al Hoefer, Michele Pieters, Alan Sparks, Elizabeth Yaksh, Carol Moseley, Nancy Carol Carter, Elaine Kalin, Mary Rose Mueller, Philip Detwiler, Holly Murten, Armin Kuhlman, Frances Schroeder and Pat Littell