Minutes of the Friends of the Mission Hills-Hillcrest/ Knox Library
August 7, 2021 (annual meeting)
The meeting was held in the meeting room at the Mission Hills-Hillcrest/Harley and Bessie Knox Library. The meeting was called to order at 10:00 A.M.by Phyllis Marion, President. An attendance list is at the end of the minutes.
Minutes: The minutes of the July meeting were approved as submitted.
Phyllis Marion reported that 1326 volunteer hours were provided by our Friends group. This was from June 2020 through June 2021. Most of this time we were curtailed by the pandemic.
Financials: Don Rudesill provided an annual report and a one-month report. In the previous fiscal year, our income was $13,142.00. Our expenditures were $31,192.00. $30,000.00 of the expenditures were for matching funds. Our ability to raise money was hampered by the closure of the bookstore. However, we sold $5,296.00 on Amazon during the year and $1,467.00 in the bookstore and $2,130 on book carts. We ended the fiscal year with $139,621.56 in all accounts.
For the month of July, we sold $1,616.60 in the store, $691.30 on Amazon, $501.00 at the book sale, and $219.00 on the book carts. Our expenses totaled $1,158,35 leaving a balance in all accounts of $141,786.52.
Membership: Nancy Carol Carter reported that we had one new life membership and now have a total of 100 members.
She suggested three projects:
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- explore using Pay-Pal for payments as some other branches are now doing
- creating a new brochure
- promoting membership in the bookstore.
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Nancy will need a budget and some help. Contact her if you are interested.
Fundraising/Book sales: Michele Pieters said that the book sale was good, helping us to clear some of our inventory. The bookstore is now open 37 hours per week. Michele has one volunteer slot to fill and has added three new volunteers. Another potential volunteer is meeting with her today. Kim McDaniel is also working on Amazon, and Steve Wheeler is allowing us to use a computer in the sorting area of the library. We briefly discussed the best ways to increase attendance at future book sales.
Michele advised us to save December 4 for a holiday open house in the meeting room from 10 A.M. to noon.
Librarian’s report: Steve Wheeler gave a report on the funds in the various accounts. The materials account has $33,526.21, equipment and supplies has $13,922.27, performers and contracts has $10,088.42 and the trust fund has $10,466.93.
The branch has added two half-time employees and he expects more this year. The new hours, as stated in the July minutes, began July 31.
The first program since the pandemic will be August 11, a pre-school story time. Congress member Sarah Jacobs will attend the program.
Steve requested $24.55 for a puppet for use in the children’s room. We approved the request.
President’s report: Phyllis conducted the vote for officers and the vote for revised bylaws. The slate for officers was approved as presented:
President: Anne Box
Co-vice presidents for communications: Elaine Kalin and Mary Rose Mueller
Vice-president for fundraising: Michele Pieters
Vice-president for membership: Nancy Carol Carter
Secretary: Pat Littell
Co-treasurers: Don and Ruth Rudesill
Chief information officer: Al Hoefer
The revised bylaws were approved as presented.
The meeting was adjourned at 10:55 A.M.
Submitted by Pat Littell, August 8, 2021
In attendance: Phyllis Marion, Steve Wheeler, Carrie Sanabria, Elaine Kalin, Don Rudesill, Al Hoefer, Anne Box, Nancy Carol Carter, Michele Pieters, Sue Eubanks, Marcia Schulman, Jean Stein, Holly Murten, Kim McDaniel, Chuck Leib, Elizabeth Yaksh, Carol Foley, Chris Chase, Carol Moseley, Mary Brown, Yolie McLeland, Pat Littell