Minutes of the Friends of the Mission Hills-Hillcrest/ Knox Library
February 26, 2022
The meeting was held in the meeting room at the Mission Hills-Hillcrest/Harley and Bessie Knox Library. The meeting was called to order at 10:02 A.M. by Anne Box, President. An attendance list is at the end of the minutes.
Minutes: The minutes of the December 18th meeting were approved as presented.
Membership: No report.
Financials: Don Rudesill presented the December and January financial reports. There was no meeting in January. December book sales were $2,328.73, of which $1,331,21 were from the bookstore, $915.75 from Amazon and $81.77 from the book carts. January sales were $1,922.66. $1,016.00 were from the bookstore, $796.66 from Amazon and $110.00 from book carts. In December there was one membership of $20.00. Our total income for the two months was $4,280.21.
Our expenses included $775.69 for shelving in the bookstore, $345.12 for Forms software, $106.58 for Amazon supplies, and $131.82 for bookstore supplies.
Our total in all accounts is $153,383.86.
Anne Box reported on her research on taking credit cards. She said that we need to prioritize our needs, and the ability to accept credit cards is number one priority.
Librarian’s report: Steve Wheeler said that the donation box in the branch was broken into. The thief took the cash and ran out. At the moment, the donations can be given to the staff at the front desk. Sue Eubanks will make signs directing donors to the front desk.
Steve said that he has not had any matching fund expenditures. We will be getting new security cameras and they will be paid from matching funds. The current balances in the accounts are: Materials $29,702.50, Equipment and Supplies $11,113.81, Performers/Contracts $9,269.83, Trust Fund $10,466.93
Steve requested up to $150.00 for the Saint Patrick’s Day cookie decorating program for children. He also requested up to $300.00 per month for programs provided by Via Musica, a non-profit group which provides music lessons and also performs concerts. We approved all the requests.
Credit card use: Anne said that the credit card that the Friends have needs to be in the Friends name and not in any one person’s name. Don and Ruth Rudesill should be able to change this.
Michele Pieters and Elaine offered to work on the credit card processing issues.
ABE status: Susan Chenven said that Armin Kuhlman was working with her to research the use of ABE for special books that would reach a wider audience than Amazon. ABE costs $25.00 each month plus 8 percent of each sale. Payment into our account is made every two weeks. We currently have five boxes of books to list on ABE.
New volunteer training: Glen will train new volunteers on back room procedures well as those in the bookstore. Pat Littell also can train volunteers on store procedures on Mondays.
Barcode reader: Anne will check to see if she can get the reader to operate.
New shelving: The new shelving is up and is attached to the wall.
Holidays: Cesar Chavez Day is March 31st. The library and the bookstore will be closed. The next holiday after that is Memorial Day.
Overflow books: Michele said that Mission Valley takes our discards. If Don is not available, call for pickup if there are four or more boxes. The telephone number is in the red binder in the bookstore.
Upcoming sales: We agreed to lower prices on audio books and puzzles to $2.00. During the month of March, we agreed that non-fiction books will be two for one.
Programs: Pat Littell will prepare a form for program requests.
Holly Murten said that Book Collecting Basics will be the topic of the April 23rd program. It will be from 3 to 4 P.M. and will be a moderated discussion. The experts will be Eric Hanson, book seller and Matthew Nye, SDPL rare books room librarian.
Website: Al Hoefer said that we will have one PayPal account per email account. Our PayPal account is set up, but it is not active until we have a membership officer.
Social Media: We have a facebook page thanks to branch employee Jamie. She needs a Friends volunteer to work with who will provide items for the site. Anyone who is interested should contact her.
Corporate Meeting: Anne said that there was no Corporate news.
The next meetings will be: March 26th, April 23rd, May 21st and June 18th. Meetings are held in the meeting room of the branch at 10 A.M. unless a change is necessary.
The meeting was adjourned at 11:32 A.M.
Attendance:
Anne Box, Steve Wheeler, Michele Pieters, Don Rudesill, Elaine Kalin, Al Hoefer, Sue Eubanks, Holly Murten, Marcia Schulman, Chuck Leib, Susan Chenven, Armin Kuhlman, Alan Sparks, Marta Martinez, Kim McDaniel, Diana Grant-Davie and Pat Littell